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1225 W State Street, Olean, NY

Employee Relations Coordinator


Under supervision, is responsible for, but not limited to: personnel record and document management, coordination of training schedules and identified staffing needs with recruitment efforts, screening and interviewing of prospective employees, preparing hire recommendations and making employment offers, employee data management, identifying and recommending employee follow-up needs, employee benefit management and maintaining positive employee relations with regard to personnel policy issues.


  1. Interfaces with Scheduling Department supervisor on a routine basis to mutually identify and resolve staffing needs of the organization.
  2. Initiates recruitment of staff in accordance with identified needs, including travel to various office sites and other locations as necessary.
  3. Prepares recommendations for supervisor with regard to other identified staffing issues that may be identified.
  4. Conducts interviews, coordinates the collection of required application/pre-employment materials for review and completes initial screening of applicants, as assigned.
  5. Recommends new screening approaches and techniques.
  6. Ensures all pre-employment requirements are met on all applicants prior to work start and as required by the organization prior to any applicable training start.
  7. Makes hire offers in accordance with agency policy and procedure, as assigned.
  8. Maintains personnel files/data files and employee or applicant documentation/data in accordance with New York State regulatory requirements and organization policy and procedure.
  9. Responds appropriately to requests for personnel file information from the employee or other sources.
  10. Coordinates employee benefit issues, providing the fiscal department with all relevant new hire benefit information and ongoing updates; ensures that the employee receives any offered benefits he/she is eligible for.
  11. Prepares accurate and timely reports of recruitment, hiring, and employee status
    activities, and provides appropriate follow-up or required information.
  12. Coordinates support activities at various office sites, as assigned.
  13. Actively participates and assists in agency relations activities as related to human resource functions and the promotion of positive employee relations.
  14. Makes recommendations to the department manager, as needs may be identified, regarding coordination of various activities among department staff.
  15. Identifies potential need for employee follow-up related to personnel record documentation that is submitted, making recommendations to the department manager.
  16. Adheres to and reflects organizational values in daily work.
  17. Serves on agency committees as may be assigned.
  18. Maintains an obligation to report wrongdoing/violation of agency policies, applicable
    federal, state and local laws, and rules and regulations pertaining to agency operations, to immediate supervisor or identified compliance officer.
  19. Completes all mandatory inservice education programs and completes any other
    additional inservice hours that is minimally required for the position.

The above examples of work may not be a complete statement of all assignments that may be inherent to the position. Other duties may be assigned as deemed necessary by the CEO and/or Human Resources Director.


  1. High school diploma or equivalent. Prefer Associates degree.
  2. Three (3) years related work experience
  3. Effective verbal and written communication skills.
  4. Demonstrated organizational ability.
  5. Word processing skills and computer literacy required.
  6. Familiarity and competence with standard office equipment (fax, telephone, copier, etc.).
  7. Acceptable driver’s license and use of automobile during work hours.
  8. Other requirements (physical).

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