Call Today 800-719-7129; 716-372-2106

1225 W State Street, Olean, NY

Administrative Assistant

ADMINISTRATIVE ASSISTANT

BASIC PURPOSE & SCOPE:

 

Under supervision is responsible for, but not limited to, general secretarial duties as a departmental support staff member.  May be assigned to provide administrative support to more than one department based on organizational need.

RESPONSIBILITES:

  1. Data entry as assigned and related report preparation.
  2. Completes required electronic information submission.
  3. Takes and prepares meeting minutes for review, as assigned.
  4. Completes record filing and copying to support departmental operations
  5. Maintains updated departmental records and distribution of letters, notices and related information as assigned.
  6. Arranges bulletin boards and keeps up-to-date with required materials and announcements.
  7. Schedules appointments.
  8. Maintains confidentiality in all aspects of job duties.
  9. Assists with mail sorting, posting, delivery and distribution.
  10. Provides reception duties, inclusive of message taking, forwarding and call management as directed.
  11. Completes form supply inventory, ordering, and stocking.
  12. Gathers information as directed to assist with departmental functions.
  13. Adheres to and reflects organizational values in daily work.
  14. Serves on agency committees as may be assigned.
  15. Maintains an obligation to report wrongdoing/violation of agency policy and applicable federal, state and local laws, rules and regulations pertaining to agency operations, to immediate supervisor or identified compliance officer.
  16. Completes all mandatory inservice education programs and completes any other additional inservice hours that are minimally required for the position.

The above examples of work may not be a complete statement of all assignments that may be inherent to the position. Other duties may be assigned as deemed necessary and/or appropriate by the supervisor/department director or CEO.

 MINIMUM REQUIREMENTS:

  1. Associates degree in secretarial science or equivalent program or high school diploma with a prescribed program of secretarial courses plus two years secretarial experience.
  2. Minimum accurate keyboarding speed of 50 wpm. Working knowledge of Microsoft Office programs and demonstrated capabilities.
  3. Familiarity with industry standards of word processing/ computer/ fax/ copier/ multi-line phone system and calculator.
  4. Organizational abilities.
  5. Effective verbal and written communication skills.
  6. Acceptable driver’s license and use of automobile during working hours.

Interested candidates can send resumes and cover letters to:
Employment@homecare-hospice.org

For any questions or for more information, please contact Human Resources at (716) 372-2106