BASIC PURPOSE & SCOPE:
Under supervision is responsible for, but not limited to, general administrative duties as a departmental support staff member. May be assigned to provide administrative support to more than one department based on organizational need.
Base Wage/Salary (beginning range/rate): $16 – $18 per hour.
RESPONSIBILITES:
- Data entry as assigned and related report preparation.
- Completes required electronic information submission.
- Participates in team meetings and takes and prepares meeting minutes for review, as assigned.
- Completes record filing and copying to support departmental operations
- Ensures all clinical records are complete with all necessary documents including proper authentication.
- Maintains updated departmental records and distribution of letters, notices and related
information as assigned.
- Arranges bulletin boards and keeps up-to-date with required materials and
announcements.
- Schedules appointments.
- Maintains confidentiality in all aspects of job duties.
- Assists with mail sorting, posting, delivery and distribution.
- Provides reception duties, inclusive of message taking, forwarding and call
management as directed. Carries out faxing and scanning duties to support the office and care team.
- Completes supply inventory, ordering and stocking.
- Gathers information as directed to assist with departmental functions.
- Process donations and cash receipts as directed.
- Alphabetize COVID sheets or parameters and time sheets.
- Assemble newsletters and materials and/or assist support staff with other tasks as may be requested.
- Ensures accurate patient rosters as assigned. Carries out updates and distribution per policy
- Takes and documents referral information when received. Obtains needed referral information from referral source and or community physicians.
- Assists in tracking Hospice certification dates, physician orders, advanced directive updates and homecare supervisory visits.
- Adheres to and reflects organizational values in daily work.
- Serves on agency committees as may be assigned.
- Maintains an obligation to report wrongdoing/violation of agency policy and applicable
federal, state and local laws, rules and regulations pertaining to agency operations, to
immediate supervisor or identified compliance officer.
- Completes all mandatory in-service education programs and completes any other additional
in-service hours that are minimally required for the position.
The above examples of work may not be a complete statement of all assignments that may be inherent to the position. Other duties may be assigned as deemed necessary and/or appropriate by the supervisor/department director or CEO.
MINIMUM REQUIREMENTS:
- Associates degree in administrative science or equivalent program or high school diploma with
a prescribed program of administrative courses plus two years administrative experience.
- Working knowledge of Microsoft Office programs and demonstrated capabilities.
- Familiarity with industry standards of computer, fax, copier and multi-line phone system.
- Organizational skills.
- Effective verbal and written communication skills.
- Current driver’s license and use of automobile during working hours.
- Other requirements (physical) – see attached.