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1225 W State Street, Olean, NY

Office Assistant

OFFICE ASSISTANT

HomeCare & Hospice – Olean, NY 14760

Temporary P/T position – 25 hours per week

BASIC PUROSE & SCOPE:

Under supervision is responsible for, but not limited to, general secretarial duties as a departmental support staff member.

RESPONSIBILITIES:

  • Reception – inclusive of message taking, forwarding and call management as directed.
  • Greets general public/agency visitors and has them sign register: direct inquiries to the proper personnel
  • Typing/keyboarding/data entry, as directed by the supervisor.
  • Filing and copying.
  • Assists with organization and preparation of fiscal department records.
  • Runs errands as requested.
  • Mail sorting, posting, delivery and distribution.
  • Maintains office, medical and form supply inventory: to include ordering and stocking.
  • Completes supply order forms as directed.
  • Adheres to and reflects organizational values in daily work.
  • Serves on agency committees as may be assigned.
  • Obligation to report wrongdoing/violation of agency policy and applicable federal, state and local laws, rules and regulations pertaining to agency operations, to immediate supervisor or identified compliance officer.
  • Completes all mandatory inservice education programs and completes any other additional inservice hours that are minimally required for the position.

The above examples of work may not be a complete statement of all assignments that may be inherent to the position. Other duties may be assigned as deemed necessary and/or appropriate by the supervisor or department director.

MINIMUM REQUIREMENTS:

  • Associates degree in secretarial science or equivalent program or high school diploma with a prescribed program of secretarial courses plus one year secretarial type experience.
  • Minimum accurate keyboarding speed of 50 wpm.
  • Familiarity with industry standards of word processing/computer/fax/copier/multi-line phone system and calculator.
  • Organizational abilities.
  • Effective verbal and written communication skills.
  • Acceptable driver’s license and automobile available with current insurance.

Job Types: Part-time, Temporary

Experience:

  • secretarial type: 1 year
  • Office Assistant: 1 year

Education:

  • High school or equivalent

 

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